A director of a company may, with the other directors' approval, appoint an individual to act as an alternate to exercise some or all of the director's powers for a specified period.
Depending on the terms of appointment, an alternate may be granted the same powers and carry out the same duties as the appointing director.
|From the Main Toolbar, go to Company.||
|Select the Company from the list.||
CAS 360 will display the Add/Edit New Officer screen.
In the Officer Name field, begin typing the new Officer's. CAS 360 will begin searching the Global Contacts screen for the person. If the Contact has not been previously added to the Global Contacts screen, will appear.
Clickto add a new contact.
Select the Officer's position as Alternate
|Position Status||Select the Status as Appointed|
|In the Alternate For filed, CAS 360 will display a list of the company's current Officers.|
Terms of Appointment
|Input the reason for appointment and the time period for the Alternate's position|
|Enter the Appointed date as the date the Alternate is appointed|
|Notes||Clickto add extra notes to appear on the Register of Officers|
The Pending option can be ticked if the appointment has not been confirmed at this point. The Officer will then be excluded from documents such as the Register of Officers.
CAS 360 will display the Document Production screen and automatically select the documents required:
- Register of Officers
- Directors Meeting Minute or Resolution
- Change to Company Details Form 484B (signed and electronic)
- Notifications of change to directors of a registered body Form 490 (For Companies with the Company Type of Foreign or Registrable Body set in the General Details screen)
- Consent to Act letter
- Members Meeting Minute or Resolution
- ABRS Director ID Letter
CAS 360 allows you to prepare documents and then notify ASIC through electronic lodgement via the Documents Screen. For more information on how to do so, click here.
Ceasing an alternate director
If an expiry date was provided at the time of appointment, you don't need to notify when the alternate director ceases. (see below for more information)
If the appointment was open ended, you need to notify the date of cessation by preparing and lodging the form 484. See Resigning an Officer.
See the ASIC website for more information.
Appoint an Alternate Director with an expiry date
The Form 484 to appoint an alternate director does include an area to enter a proposed expiry date for the alternate.
However for electronic purposes, users are not able to have this date prefilled by CAS 360.
A limitation of the ASIC EDGE system is that a form is not able to have an appointment and a resignation of a person.
If you wish to lodge an appointment of an alternate including an expiry date, this will need to lodge this manually.