Appoint an Officer

Details

A director of a company is a person who is responsible for managing the company’s business activities. When a person is acting as a director, they must act in the best interests of the company. Each type of company must have at least one member and the minimum number of directors (i.e. one director for a proprietary company and at least three directors for a public company). A director can also be a member of a company, which is common with small types of companies. 

This process is used to:

• Appoint a new director, or

• Re-appoint a director who previously resigned

Navigation

From the Main Toolbar, go to Company.
Select the Company from the list.
Select Officers

Click

Instructions

CAS 360 will display the Add/Edit New Officer screen. 

Field	Explanation
Officer Name	Begin typing the new Officer's name. CAS 360 will begin searching the Global Contact screen for the person.  If the Contact has not been previously added to the Global Contact screen, click + Add New to add a new contact. Make sure all contact details are completed, including address and date of birth, as these are mandatory for officer appointments. Users will be prompted to enter the Director ID for directors, if it was previously not entered for the contact.
Position	Select the Officer's position as either Director, Secretary, Director & Secretary, or Alternate
Position Status	Select the Status as Appointed
Meeting Status	Attendee This person will be shown as present or as in attendance (if the person is not a director) at meetings. If the person is a director or alternate, the person will be listed on resolutions. Signatory This person will be shown as present or as in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings and signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions. Form Signatory This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions. Chairperson This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings. If the person is a director or alternate, the person will be listed on resolutions. Apology This person will be listed under the Apology paragraph in the Meeting Minutes. They will not be listed on Resolutions, as the person did not attend the meeting when decision was made.  Non Attendee This person will not be shown on meeting minutes or resolutions.
Appointed	Enter the Appointed date as the date the Officer is appointed
Notes	Click to add extra notes to appear on the Register of Officers

Click

Once all necessary changes have been selected for the company, select

Forms Prepared

CAS 360 will display the Document Production screen and automatically select the documents required:

• Cover Letter (optional) 
• Register of Officers 
• Directors Meeting Minute or Resolution
• Change to Company Details Form 484B (signed and electronic)
• Notifications of change to directors of a registered body Form 490 (For Companies with the Company Type of Foreign or Registrable Body set in the General Details screen)
• Consent to Act letter
• Members Meeting Minute or Resolution (optional) 
• ABRS Director ID Letter (For directors and alternate directors) 

CAS 360 allows you to prepare documents and then notify ASIC through electronic lodgement via the Documents Screen. For more information on how to do so, click here.

I’m reappointing a director who resigned previously. Do I do anything different?

No. Re-appointments use the same process as appointing a director for the first time. You simply add the person again with a status of Appointed and a new appointment date.

See Also

Officer Changes - Multiple Companies