Query
How to set a default or main signatory on the ASIC Forms, Meeting Minutes and Resolutions?
There may be a main contact who would be signing documents where there are more than one director in a company.
Solution
In CAS 360, a default signatory can be selected in the Officers screen.
This can also be done from the Shareholders screen.
| From the Main Toolbar, go to Company. | |
| Select the Company from the list. | |
| Select Officers |
Under the Meeting option, select Signatory for the Officer.
The following Meeting options can also be selected:
| Signatory | Only one officer can be saved as a default signatory,s and the officer will be appointed as the signatory on ASIC forms and directors meeting minutes. |
| Attendee | The officer will be listed on the Attendee list of the meeting minutes |
| Chairperson | The officer will be appointed as chairperson and signatory at the directors' meeting minutes. This cannot be selected when another officer has been appointed as Signatory. |
| Form Signatory | The officer will be the default signatory on ASIC forms. This cannot be selected when another officer has been appointed as Signatory. |
| Apology | The officer will be listed under Apologies on the meeting minutes. The Officer will not appear as a signatory on the Directors' Resolution. |
| Non Attendee | The officer will not be included in meeting minutes. The Officer will not appear as a signatory on the Directors Resolution. |
Click the tick icon to save the change.
- From the Main toolbar, select Company - Shareholders
- Select ... under the Options Column and select Edit from the drop-down list.
- Click the drop-down arrow under Meeting Status from the Edit Subscriptions page.
- Once the director's change is made, select Save to finalise.
Chairperson in CAS 360
How to find or set the Chairperson
In CAS 360, the Chairperson is determined by the officer’s Meeting Status.
To set or change the Chairperson:
- Go to the Company
- Select Officers
- Locate the relevant officer
- In the officer record, set Meeting Status = Chairperson
- Click Save
Once set, this officer will automatically appear as the Chairperson in meeting minutes and relevant company documents.
What happens if no Chairperson is selected?
If no officer has been assigned, the Chairperson's meeting status:
- CAS 360 will default to the first listed attendee in the Officers screen
- This ensures a Chairperson is still populated in the meeting minutes