Directors Meeting Minute / Directors Resolution
This template applies to all Director Meeting Minutes and Director Resolution for company changes.
Note: The Director Meeting Minutes and Director Resolution utilise the same Document Template.
Users have the option to include signing lines into two columns for Resolutions. Navigate to options besides the document in Document Production, to toggle on the feature.
| Description | Code | Where is this information in CAS 360? |
|---|---|---|
|
Company name |
${companyName} | Entered into the Company Name field in the General Details screen. |
|
ACN |
${companyNumber} |
Entered into the Company Number field in the General Details screen. |
|
Meeting Address |
${meetingAddress} | The meeting address entered into the Addresses screen |
| Meeting address in multi line | ${meetingAddressMultiLine} | The meeting address entered into the Addresses screen |
| Meeting address in multi line and proper case | ${meetingAddressMultiLineProperCase} | The meeting address entered into the Addresses screen |
| Meeting address in multi line and proper case and suburb is capitalised | ${meetingAddressMultiLineProperCaseSuburbCapitalised} | The meeting address entered into the Addresses screen |
| Signing Date | ${dateSigned} | In the Document Production screen, click Options beside the document. |
| Document Type | ${documentName} | Name of the document from the Document Production screen. |
| Attending Directors | ${attendingDirectorsNames} | The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Attending Directors | ${attendingDirectorsNamesOnePerLine} | The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Attending Directors names in proper case | ${attendingDirectorsNamesProperCase} | The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Attending Secretaries | ${attendingSecretariesNames} | The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Attending Secretaries | ${attendingSecretariesNamesOnePerLine} | The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Chairperson name | ${chairpersonName} | The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
| Chairperson name in proper case |
${chairpersonNameProperCase}
|
The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
| Date of Deregistration |
${resolutionDate} |
Option coming soon |
| Applicant Name |
${resolutionDirectorsNames} |
All Current Directors appearing in the Officers screen. |
| Ultimate Holding Company | ${ultimateHoldingCompany} | Ultimate Holding Company name displayed in the Relationships screen |
| Officer new address | ${changeOfficerNewAddress} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Officer new address (Proper Case) | ${changeOfficerNewAddressProperCase} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Officer new address (Proper Case and Suburb is capitalised) | ${changeOfficerNewAddressProperCaseSuburbCapitalised} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Officer new address (Mutli Line) | ${changeOfficerNewAddressMultiLine} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Officer new address (Mutli Line and all in capitals) | ${changeOfficerNewAddressMultiLineAllCaps} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Officer new address (Multi Line and Proper Case) | ${changeOfficerNewAddressMultiLineProperCase} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Officer new address (Proper Case and Suburb is capitalised) | ${changeOfficerNewAddressMultiLineProperCaseSuburbCapitalised} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address | ${changeShareholderNewAddress} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address (Proper Case) | ${changeShareholderNewAddressProperCase} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address (Proper Case and Suburb is capitalised) | ${changeShareholderNewAddressProperCaseSuburbCapitalised} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address (Mutli Line) | ${changeShareholderNewAddressMultiLine} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address (Mutli Line and all in Capitals) | ${changeShareholderNewAddressMultiLineAllCaps} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address (Multi Line and Proper Case) | ${changeShareholderNewAddressMultiLineProperCase} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Shareholder new address (Proper Case and Suburb is capitalised) | ${changeShareholderNewAddressMultiLineProperCaseSuburbCapitalised} | New Address selected when processing a Contact Address Change (Multiple Companies) |
| Consolidation Details To Proper Case | ${consolidationDetailsToProperCase} | New Share Details in Proper Case |
| Conversion Details To Proper Case | ${conversionDetailsToProperCase} | New Share Details in Proper Case |
| Subdivision Details To Proper Case | ${subdivisionDetailsToProperCase} | New Share Details in Proper Case |
| Consolidation Details To Proper Case | ${trm_consolidationDetailsToProperCase} | New Share Details in Proper Case |
| Conversion Details To Proper Case | ${trm_conversionDetailsToProperCase} | New Share Details in Proper Case |
| Subdivision Details To Proper Case | ${trm_subdivisionDetailsToProperCase} | New Share Details in Proper Case |
| Office Occupier | ${currentOfficeOccupier} | The Office Occupier entered for the Company's Registered Office Address in the Addresses Screen. See Occupiers Consent for more information on Office Occupier |
| Annual review date | ${companyAnnualReviewDate} | Annual Review date appearing in the General Details |
|
Postal Address in Multiple lines, no commas |
${companyPostalAddressMultiLineNoComma} |
The Postal address entered into the Addresses screen
|
|
Company Business Address in Multiple lines, no commas |
${companyBusinessAddressMultiLineNoComma} |
The Business Office address entered into the Addresses screen |
|
Company Registered Office Address in Multiple lines, Proper case and no commas |
${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
The Registered Office address entered into the Addresses screen |
|
Business Address in Multiple lines, Proper case and no commas |
${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
The Business address entered into the Addresses screen |
|
Postal Address in Multiple lines, Proper case and no commas |
${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
The Postal address entered into the Addresses screen |
Company Contact Codes
The following codes relate to the Company Contact selected in the General Details screen.
| Description | Code |
| Company Contact Name | ${companyContactName} |
| Company Contact Name in Lower Case | ${companyContactNameLowerCase} |
| Company Contact Name in Proper Case | ${companyContactNameProperCase} |
| Company Contact Name in Upper Case | ${companyContactNameUpperCase} |
| Company Contact First Name | ${CompanyContactFirstName} |
| Company Contact First Name in Lower Case | ${CompanyContactFirstNameLowerCase} |
|
Company Contact First Name in Proper Case |
${CompanyContactFirstNameProperCase} |
| Company Contact First Name in Upper Case | ${CompanyContactFirstNameUpperCase} |
Date Codes
All date-related codes available for the Directors Minute or Resolution.
| Description | Code |
| Business Address Date of Change |
${companyBusinessAddressDateOfChange} |
| Officer Address Change Date | ${companyOfficerNewAddressDateOfChange} |
| Shareholder Address Change Date | ${companyShareholderNewAddressDateOfChange} |
| Officer Name Change Date |
${companyOfficerNewNameDateOfChange} |
| Shareholder Name Change Date |
${companyMemberNewNameDateOfChange} |
Effective Date of Change Formats
| Description | Code | Example |
|---|---|---|
| Effective Date of change | ${allotmentDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_allotmentDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${subscriptionDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_subscriptionDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${buyBackDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_buyBackDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${cancellationDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_cancellationDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${redemptionDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_redemptionDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${shareTransferDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_shareTransferDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${returnOfCapitalDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_returnOfCapitalDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${changeToAmountPaidDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_changeToAmountPaidDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${consolidationDetailsToDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_consolidationDetailsToDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${conversionDetailsToDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_conversionDetailsToDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${subdivisionDetailsToDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_subdivisionDetailsToDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${changeToBeneficialOwnerDetailsDateOfChange} | Transaction date of the company change |
| Effective Date of change | ${trm_changeToBeneficialOwnerDetailsDateOfChange} | Transaction date of the company change |
Date Formats
| Description | Code | Example |
|---|---|---|
| Day, full date | ${D_DNC} |
${D_DNC${datesigned}} Display the date as day, full date Example: Tuesday, 25 July 2017 |
| Full date | ${DNC} |
${DNC${datesigned}} Display the date in its full date format Example: 25 July 2017 |
| Date Long Form |
${DLF} |
${DLF${documentDate}} Display the date in its long-form format Example: Monday, January 1st, 2018 |
| Date Long Form no day |
${DLF_ND} |
${DLF_ND${documentDate}} Display the date in its long-form format excluding the day of the week Example: January 1st, 2018 |
| Date Long Form no day |
${DLF_ND2}
|
${DLF_ND2${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week Example:1st January, 2018 |
| Date Long Form |
${DLF_AUS} |
${DLF_AUS${dateSigned}} Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month)
Example: Monday, 01st January, 2018 |
| Date Long Form no day | ${DLF_ND_AUS} |
${DLF_ND_AUS${dateSigned}} Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month) excluding the day of the week Example: 01st January, 2018 |
| Date format: DD Month YYYY | ${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 01 January 2018 |
|
Date Long Form Variant |
${DLF2} |
${DLF2${dateSigned}} Display the date in an alternate long-form format excluding the day of the week. Example: 7th day of October 2023 |
| Date Long Form Variant Upper Case | ${DLF2UC} |
${DLF2UC${dateSigned}} Display the date in an all Upper Case alternate long-form format excluding the day of the week. Example: 7TH DAY OF OCTOBER 2023 |
Appointed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointment effective from 24/05/2021
| Description | Code |
| Appointed Directors |
${appointedDirectorsWithAppointmentDateProperCase} |
| Appointed Secretaries | ${appointedSecretariesWithAppointmentDatProperCasee} |
| Alternate Directors | ${appointedAlternatesWithAppointmentDateProperCase} |
| Managers | ${appointedManagersWithAppointmentDateProperCase} |
| CEO | ${appointedCeosWithAppointmentDateProperCase} |
| Managing Directors | ${appointedManagingDirectorsWithAppointmentDateProperCase} |
| Nominee Directors | ${appointedNomineeDirectorsWithAppointmentDateProperCase} |
Resigned Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Description | Code |
| Resigning Directors |
${resigningDirectorsWithResignationDate} |
| Resigning Directors in Proper Case | ${resigningDirectorsWithResignationDateProperCase} |
| Resigning Secretaries | ${resigningSecretariesWithResignationDate} |
| Resigning Secretaries in Proper Case | ${resigningSecretariesWithResignationDateProperCase} |
| Resigning Alternate | ${resigningAlternatesWithResignationDate} |
| Resigning Alternate in Proper Case | ${resigningAlternatesWithResignationDateProperCase} |
| Resigning Manager | ${resigningManagersWithResignationDate} |
| Resigning Manager in Proper Case | ${resigningManagersWithResignationDateProperCase} |
| Resigning Ceo | ${resigningCeosWithResignationDate} |
| Resigning Ceo in Proper Case | ${resigningCeosWithResignationDateProperCase} |
| Resigning Managing Directors | ${resigningManagingDirectorsWithResignationDate} |
| Resigning Managing Directors in Proper Case | ${resigningManagingDirectorsWithResignationDateProperCase} |
| Resigning Nominee Directors | ${resigningNomineeDirectorsWithResignationDate} |
| Resigning Nominee Directors in Proper Case | ${resigningNomineeDirectorsWithResignationDateProperCase} |
Removed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Description | Code |
| Removed Directors |
${removedDirectorsWithRemovalDate} |
| Removed Directors in Proper Case | ${removedDirectorsWithRemovalDateProperCase} |
| Removed Secretaries | ${removedSecretariesWithRemovalDate} |
| Removed Secretaries in Proper Case | ${removedSecretariesWithRemovalDateProperCase} |
| Removed Alternate | ${removedAlternatesWithRemovalDate} |
| Removed Alternate in Proper Case | ${removedAlternatesWithRemovalDateProperCase} |
| Removed Manager | ${removedManagersWithRemovalDate} |
| Removed Manager in Proper Case | ${removedManagersWithRemovalDateProperCase} |
| Removed Ceo | ${removedCeosWithRemovalDate} |
| Removed Ceo in Proper Case | ${removedCeosWithRemovalDateProperCase} |
| Removed Managing Directors | ${removedManagingDirectorsWithRemovalDate} |
| Removed Managing Directors in Proper Case | ${removedManagingDirectorsWithRemovalDateProperCase} |
| Removed Nominee Directors | ${removedNomineeDirectorsWithRemovalDate} |
| Removed Nominee Directors in Proper Case | ${removedNomineeDirectorsWithRemovalDateProperCase} |
Appointed Relationships
Codes related to Contacts added into the Relationships screen.
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointed effective from 24/05/2021
| Description |
Code |
| Trustee |
${appointedTrustee} |
| Trustee |
${appointedTrusteeProperCase} |
| Trustee |
${appointedTrusteeWithAppointmentDateProperCase} |
| Liquidator |
${appointedLiquidator} |
| Liquidator | ${appointedLiquidatorProperCase} |
| Liquidator | ${appointedLiquidatorWithAppointmentDateProperCase} |
| Settlor | ${appointedSettlor} |
| Settlor | ${appointedSettlorProperCase} |
| Settlor | ${appointedSettlorWithAppointmentDate} |
| Settlor | ${appointedSettlorWithAppointmentDateProperCase} |
| Business Name | ${appointedBusinessNameProperCase} |
| Business Name | ${appointedBusinessNameWithAppointmentDate} |
| Business Name | ${appointedBusinessNameWithAppointmentDateProperCase} |
| Investment Advisor | ${appointedInvestmentAdvisorWithAppointmentDateProperCase} |
| Investment Advisor | ${appointedInvestmentAdvisorProperCase} |
| Investment Advisor | ${appointedInvestmentAdvisor} |
| Bank |
${appointedBank} |
| Bank | ${appointedBankProperCase} |
| Bank | ${appointedBankWithAppointmentDateProperCase} |
| Accountant |
${appointedAccountantProperCase} |
| Accountant | ${appointedAccountantWithAppointmentDate} |
| Accountant | ${appointedAccountantWithAppointmentDateProperCase} |
| Lawyer |
${appointedLawyerProperCase} |
| Lawyer | ${appointedLawyerWithAppointmentDate} |
| Lawyer | ${appointedLawyerWithAppointmentDateProperCase} |
| Auditor |
${appointedAuditorProperCase} |
| Auditor | ${appointedAuditorWithAppointmentDate} |
| Auditor | ${appointedAuditorWithAppointmentDateProperCase} |
| Appointor |
${appointedAppointor} |
| Appointor | ${appointedAppointorProperCase} |
| Appointor | ${appointedAppointorWithAppointmentDateProperCase} |
Resigned Relationships
Codes related to Contacts added into the Relationships screen.
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Description |
Code |
| Trustee |
${resignedTrustee} |
| Trustee |
${resignedTrusteeProperCase} |
| Trustee |
${resignedTrusteeWithResignationDateProperCase} |
| Liquidator |
${resignedLiquidator} |
| Liquidator | ${resignedLiquidatorProperCase} |
| Liquidator | ${resignedLiquidatorWithResignationDateProperCase} |
| Settlor | ${resignedSettlor} |
| Settlor | ${resignedSettlorProperCase} |
| Settlor | ${resignedSettlorWithResignationDate} |
| Settlor | ${resignedSettlorWithResignationDateProperCase} |
| Business Name | ${ceasedBusinessNameProperCase} |
| Business Name | ${ceasedBusinessNameWithResignationDate} |
| Business Name | ${ceasedBusinessNameWithResignationDateProperCase} |
| Investment Advisor | ${resignedInvestmentAdvisorWithResignationDateProperCase} |
| Investment Advisor | ${resignedInvestmentAdvisorProperCase} |
| Investment Advisor | ${resignedInvestmentAdvisor} |
| Bank |
${resignedBank} |
| Bank | ${resignedBankProperCase} |
| Bank | ${resignedBankWithResignationDateProperCase} |
| Accountant |
${resignedAccountantProperCase} |
| Accountant | ${resignedAccountantWithResignationDate} |
| Accountant | ${resignedAccountantWithResignationDateProperCase} |
| Lawyer |
${resignedLawyerProperCase} |
| Lawyer | ${resignedLawyerWithResignationDate} |
| Lawyer | ${resignedLawyerWithResignationDateProperCase} |
| Auditor |
${resignedAuditorProperCase} |
| Auditor | ${resignedAuditorWithResignationDate} |
| Auditor | ${resignedAuditorWithResignationDateProperCase} |
| Appointor |
${resignedAppointor} |
| Appointor | ${resignedAppointorProperCase} |
| Appointor | ${resignedAppointorWithResignationDateProperCase} |
Removed Relationships
Codes related to Contacts added into the Relationships screen.
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, removed effective from 24/05/2021
| Description |
Code |
| Trustee |
${removedTrustee} |
| Trustee |
${removedTrusteeProperCase} |
| Trustee |
${removedTrusteeWithRemovalDateProperCase} |
| Liquidator |
${removedLiquidator} |
| Liquidator | ${removedLiquidatorProperCase} |
| Liquidator | ${removedLiquidatorWithRemovalDateProperCase} |
| Settlor | ${removedSettlor} |
| Settlor | ${removedSettlorProperCase} |
| Settlor | ${removedSettlorWithRemovalDate} |
| Settlor | ${removedSettlorWithRemovalDateProperCase} |
| Business Name | ${removedBusinessNameProperCase} |
| Business Name | ${removedBusinessNameWithRemovalDate} |
| Business Name | ${removedBusinessNameWithRemovalDateProperCase} |
| Investment Advisor | ${removedInvestmentAdvisorWithRemovalDateProperCase} |
| Investment Advisor | ${removedInvestmentAdvisorProperCase} |
| Investment Advisor | ${removedInvestmentAdvisor} |
| Bank |
${removedBank} |
| Bank | ${removedBankProperCase} |
| Bank | ${removedBankWithRemovalDateProperCase} |
| Accountant |
${removedAccountantProperCase} |
| Accountant | ${removedAccountantWithRemovalDate} |
| Accountant | ${removedAccountantWithRemovalDateProperCase} |
| Lawyer |
${removedLawyerProperCase} |
| Lawyer | ${removedLawyerWithRemovalDate} |
| Lawyer | ${removedLawyerWithRemovalDateProperCase} |
| Auditor |
${removedAuditorProperCase} |
| Auditor | ${removedAuditorWithRemovalDate} |
| Auditor | ${removedAuditorWithRemovalDateProperCase} |
| Appointor |
${removedAppointor} |
| Appointor | ${removedAppointorProperCase} |
| Appointor | ${removedAppointorWithRemovalDateProperCase} |
Customise dates
The following fields can be used to adjust how dates are displayed
- ${D_DNC} - Day, Full Date (Friday, 9 July 2021)
- ${DNC} - Full Date (9 July 2021)
- ${DLF} - Date Long Form (Friday, July 9th, 2021)
- ${DLF_ND} - Date Long Form no day (July 9th, 2021)
- ${DLF_ND2} - Date Long Form no day v2 (9th July, 2021)
- ${DLF_AUS} - Date Long Form AUS (Friday, 09th July, 2021)
- ${DLF_ND_AUS} - Date Long Form no day AUS (09th July, 2021)
- ${D_MAW} Date format in DD Month YYYY (09 July 2021)
Example:
|
${D_DNC${appointedDirectorsWithAppointmentDateProperCase}}. |
|
${DNC${appointedDirectorsWithAppointmentDateProperCase}} |
|
${DLF${appointedDirectorsWithAppointmentDateProperCase}} |
|
${DLF_ND${appointedDirectorsWithAppointmentDateProperCase}} |
|
${DLF_ND2${appointedDirectorsWithAppointmentDateProperCase}} |
|
${DLF_AUS${appointedDirectorsWithAppointmentDateProperCase}} |
|
${DLF_ND_AUS${appointedDirectorsWithAppointmentDateProperCase}} |
|
${D_MAW${appointedDirectorsWithAppointmentDateProperCase}} |