The following validation messages may occur during the migration process:
Click to Auto-resolve
The following validation messages give users the option Click to Auto-Resolve or Click to Resolve.
By selecting Click to Auto-Resolve, the migration tool will automatically correct the missing information. Refer to the Auto-Resolve Action column for correction steps.
Selecting Click to Resolve will allow you to manually change the information. Refer to the Click to Resolve column for instructions.
These details must be entered before migrating to CAS 360.
|
Validation Message
|
Click to Resolve
|
Auto-Resolve Action
|
|---|---|---|
| Share transaction has no unique identifier | Refers to a unique identifying number for each share transaction in the CAS database files. Use the Auto-Resolve Action to correct this. | Auto-corrects the share transaction database |
| No annual review date |
This error message will indicate that the company's Annual Review Date has not been input. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details and review the Annual Review Date field. Ensure that the date has been updated to the reflect the next upcoming review date. |
Prefills the next occurrence of the incorporation date as the annual review date. |
| No jurisdiction |
This error message will indicate that the Company Jurisdiction has not been selected. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Home | Company Selection and edit the company from the list. Review the Jurisdiction/State field. |
Prefills the company jurisdiction from the default jurisdiction selected under Administration | Defaults | Integration/Jurisdiction. |
| No company status |
This error message will indicate that a Company Status has not been selected. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details | Status and review the Deregistered and Dormant Company fields. |
If Dormant Company is unticked, the Deregistered option will be set as Not Applicable. Otherwise, if Dormant Company is ticked, the Deregistered option will be set as Deregistered. |
| No company status effective date |
This error message will indicate that the Company Status has been set as Deregistered and/or Dormant, however, no Company Status Date has been entered. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details | Status and review the Date fields. |
Uses the company's Incorporation Date. |
| No company type |
This error message will indicate that the Company Type has not been selected. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details and review the Type field. Ensure that the correct type has been selected. |
If the company name contains a variation on PTY LTD then the company type then Proprietary will be selected. Otherwise, Public will be selected as the company type. |
| No company type date |
This error message will indicate that a Type Date has not been entered. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details and review the Type Date field. Ensure that the correct date has been selected. |
Uses the company's Incorporation Date. |
Click to Ignore
The following validation messages gives users the option Click to Ignore
By selecting Click to Ignore, the migration tool will ignore the validation query and proceed with the migration. Alternatively, if you would like to make a change to the information refer to the Explanation field below.
|
Validation
|
Explanation
|
How to resolve in CAS 360 after migration |
|---|---|---|
| Person is selected as a bank account |
This message will indicate an individual has been selected as the bank account. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company data | Other data | Bank Accounts and edit Bank account. Ensure that the entity has been selected beside Bank is correct. |
From the Company Selection screen
Select the company In the Relationships tab, click |
| No main document defined / missing documents for the company |
Indicates that there are no Attached Documents to 1 or more documents in the Document Tracking screen. To resolve in CAS Desktop from the Ribbon Toolbar select: Home | Document Tracking After selecting a Document there are no documents appearing under Attached documents |
The document will not be uploaded In the Documents screen,
Click |
| No document found |
The migration tool will check all the attached documents for the company to ensure the original copy of the document still exists in the CASWIN folder. The original document may be missing due to it being deleted or moved out of the CASWIN folder. If this is the case, these documents can be restored from a backup. |
The document will not be uploaded In the Documents screen
Click |
| Duplicate company number |
Indicates that there are multiple companies in the CAS desktop database that have the same ACN. |
The company may be displayed twice in the company selection screen To delete a company from CAS 360: From the Main Toolbar, go to Company.
Besides the Company, click Options
Select Delete |
| Company has share buy back transactions |
The share buyback Type will not be populated in CAS 360 post migration. This will need to be entered after the company is migrated to CAS 360. Refer to Post Migration Check for instructions. |
Refer to Post Migration Check for instructions. |
| Company has a pending address change |
The company has a Company Address Change that is marked as Pending. The address pending status can be removed from the company addresses screen. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Addresses Click |
The address will not be marked as Pending
|
| Joint member has no representatives / Joint members must have at least 1 valid representative |
Indicates that there are no Representatives attached to a Joint Member in the People Screen. To resolve in CAS Desktop from the Ribbon Toolbar select:
Home | People add/edit
Tick the Joint Member and click
 to add representatives |
From the main toolbar, go to Contacts
Click on the Joint Member Name from the list of contacts Head to the Representatives tab To add a representative, click |
Click to Resolve
The following validation message gives users the option Click to Resolve.
Selecting Click to Resolve will allow users to quickly correct the data manually while in the migration tool.
These details must be entered in CAS Desktop before migrating to CAS 360.
|
Validation Message
|
Explanation
|
|---|---|
| Business name has no registration date |
A Registration Date has not been entered for a business name. To resolve in CAS Desktop from the Ribbon Toolbar select: Changes and documents | Other Documents | Business Name Forms Edit the business name and review the Date Registered field. |
| Trust has no date formed |
A Date Trust Formed has not been entered for a Trust. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Other Data | Trusts Edit the Trust and review the Date Trust Formed field. |
| Trust has no date trustee appointed |
A Date Trustee Appointed has not been entered for a Trust. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Other Data | Trusts Edit the Trust and review the Date Trustee Appointed field. |
| No company number |
An ACN has not been entered. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Details Review the ACN or ARBN field. |
| No registration state |
The Company Jurisdiction/State has not been selected. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Details Review the Jurisdiction/State field. |
| Incomplete contact name |
Either a First Name or Surname is missing for a company contact. To resolve in CAS Desktop from the Ribbon Toolbar select: Home | People add\edit Edit and review the person from the list |
Validations which must be resolved before migration to CAS 360
The following messages are validations which must be resolved before the company can be migrated to CAS 360.
|
Validation
|
How to resolve in CAS Desktop
|
|---|---|
| No "alternate for" defined for alternate officers |
The field 'Alternate For' must be completed for any Alternate Directors. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Officers and edit the alternate directors. Ensure the selection has been made for the Alternate for. |
| "Alternate for" is not an officer |
The Alternate For is not a current officer. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Officers and edit the alternate directors. Review the selection in the Alternate for field. The person selected in this field must be a current Officer. |
| No address for the public officer |
The Company's Public Officer does not have an Address. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Other Data | Tax Data and edit the Public Officer. Ensure an address has been entered for the person. |
| No agent defined for the company |
Either:
Attach a Department to a Company To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Other Data | Client, CAS Data. Ensure a Department has been selected. Attach an Agent to a Department To resolve in CAS Desktop from the Ribbon Toolbar select: Select Administration | Master List Maintenance | Departments. Edit the department. Ensure an Agent/Presenter has been selected. Enter Agent details To resolve in CAS Desktop from the Ribbon Toolbar select: Select Administration | Agent/Presenter and edit the Agent. Ensure all Details have been entered correctly |
| The agent has no address |
This error message will indicate that the Registered Agent's Address has not been input. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Administration | Agent/Presenter and edit the Agent. Ensure that the address has been entered under the Agent/Presenter set up tab. |
| Agent number has more than 9 digits |
This is an Invalid Agent Number. To resolve in CAS Desktop from the Ribbon Toolbar select: Administration | Agent/Presenter and edit the Agent. Ensure that the Number has been entered correctly |
| No share class defined for share / all share types must have a share class defined |
This error message will indicate that a Share/Unit Type does not have a Share Class attached to it. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Members Change the view to display All Members
This will display all shareholder transactions. Review all Allotment, Initial and balance transactions. To edit a transaction, double-click on the transaction. Click the first icon beside share type. This will take you to the Share /Unit type search screen. Edit the Share type. Ensure the correct selection has been made to the Class Field.
If the class cannot be found in the Share Class Search, create the appropriate share class.
|
| No incorporation date |
This error message will indicate that the company's Registration Date has not been input. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details and review the Registration Date field. Ensure that this has been entered. |
| No company class |
This error message will indicate that the company's Class has not been input. To resolve in CAS Desktop from the Ribbon Toolbar select: Select Company Data | Details and review the Class field. Ensure that this has been entered. |
| No current name |
This error message will indicate that the company's Name has not been input. To resolve in CAS Desktop from the Ribbon Toolbar select: Home | Company Selection Edit the company from the list and ensure the Company Name has been entered. |
| No foreign country of birth defined for contact |
A person's Country of Birth has not been entered. Applies to people born in countries other than Australia. To resolve in CAS Desktop from the Ribbon Toolbar select: Home | People Add/Edit Locate and edit person. Review the Birth Details. If the State of Birth field has been set as Foreign, a Country of Birth must be entered. |
| Invalid foreign country |
Invalid Country entered for a Foreign address. To resolve in CAS Desktop from the Ribbon Toolbar select: Administration | Master List Maintenance | Addresses Ensure the Country entered is present on the ISO country list.
Tip Use the Search icon to search the ISO list for the correct country name. The issue may relate to incorrect spelling or extra spaces.
|
| Dividend transaction without a share type |
A Type of Share has not been selected for a Dividend transaction. To resolve in CAS Desktop from the Ribbon Toolbar select: Changes & Documents | Other Documents | Dividend Statements Edit the dividend transaction. Ensure the Type of Shares field as been completed. |
| Error saving dividends |
To resolve in CAS Desktop from the Ribbon Toolbar select: Changes & Documents | Other Documents | Dividend Statements Edit and resave the dividend transaction. |
| Address has no change date |
A date of change has not been entered for a previous address change for a Contact. To resolve in CAS Desktop from the Ribbon Toolbar select: Home | People Add/Edit Find and edit the person for the list Select the Addresses tab Enter a Date of Change and Save |
| ELS segment not found in document |
Indicates an issue with an ELS file for the company. Users experiencing this error, please contact our support team on 1300 654 401 |
| Officer is not an individual |
The person selected as a Company Officer is not an Individual. To resolve in CAS Desktop from the Ribbon Toolbar select: Company Data | Officers Edit the Officer from the list In the Officer's Name field, ensure that the person selected is an Individual. |
| Invalid officers must be corrected |
The officer's birth details are missing. The officer is missing the birth date and/or birthplace. To resolve in CAS Desktop from the Ribbon Toolbar select: Home | People Add/Edit Locate and edit person. Review the Birth Details. Ensure a Date of Birth and State of Birth is entered If the State of Birth field has been set as Foreign, a Country of Birth must be entered. |
| Joint member has no representatives / Joint members must have at least 1 valid representative |
Indicates that there are no Representatives attached to a Joint Member in the People Screen. To resolve in CAS Desktop from the Ribbon Toolbar select:
Home | People add/edit
Tick the Joint Member and click
to add representatives |
| Joint members cannot have joint members as representatives |
Indicates that a Representative attached to a Joint Member is also set up as a Joint Member. To resolve in CAS Desktop from the Ribbon Toolbar select:
Home | People add/edit
Tick the Joint Member and click
to view the attached representatives. |
